Current Projects

Project #115 - City Courts COPs Funding Improvements

Picture
Location
103 E Alameda St  
Status
In Design  
Total Estimated Project Cost
$3,800,000.00  
Expenditures to Date Through 4/30/2015
$236,982.00  
Estimated date of completion as of 12/1/2014
4/30/2018  
Project Contact
Dodie Frederickson (837-6312)  

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Description
The scope of work will focus on renovation/repair work to public areas and building systems at the City Courts Building, 103 E Alameda Street. Currently, the project team has put together a prioritized list of needed building improvements. These items may include, but are not limited to, analysis and possible repairs of the boiler system, electrical system and VIOP/Network communications system; balcony repairs; ADA issues; and upgrades to the public entry area, call center and courtrooms to provide better circulation and function for the public and courts staff.  
Additional Info
 
Designation(s)
City of Tucson, Downtown, Capital Improvement Project  
Last Update
5/14/2015  

Project #115 - Status

06-May-15 Four projects in progress as follows:
Exterior painting and caulking of windows - 100% Complete - punch list in process Rooms 1 & 3 Renovations - Contractor has PO for construction. Work will not begin until all materials are on site so work can be completed with no waiting Sally Port Exit - 100% Complete - Punch list in process. Overall Project Renovation - Architect hired, CM@R RFQ selection in process and programing in process.
10-Apr-15 Four projects in progress as follows:
1. Exterior painting East, South and West sides complete.
2. Rooms 1 & 3 Renovations - Contractor has PO for construction. Work will not begin until all materials are on site so work can be completed with no waiting.
3. Sally Port Exit - Construction in progress.
4. Overall Project Renovation - Architect hired, CM@R RFQ scheduled to be published April 6th.

Three projects are beginning or in the process of construction with open Job Order Contractors (JOC).
1. Sellers & Sons are 70% complete with the exterior painting.
2. Kittle Construction is constructing the renovations for Court Rooms 1 & 3, Kittle Construction has received PO and will order materials required.
3. Kittle Construction is also completing the second exit for the first floor. Wall construction approved to be begin while permitting is in process. Final pricing received.
11-Mar-15 Three projects are beginning or in the process of construction with open Job Order Contractors (JOC).
1. Sellers & Sons is doing the Exterior painting and is 50% complete.
2. Kittle Construction is constructing the renovations for Court Rooms 1 & 3, City waiting for final costs to issue a Direct Release (DR).
3. Kittle Construction is constructing the second exit for the first floor, wall are approve to be started and City waiting for final pricing.
13-Feb-15 The overall Architectural RFQ selection was completed. Swaim and Assoc. were selected, negotiations are completed and PO submitted for approval for the remainder of the work.

The team decided to begin some of the work early with City open end consultants before the final Architect and Contractor are on board for the overall project began. This team is 100% complete with the construction documents for the renovation of Court Rooms 1 & 3 and the drawings are in Development Services for permitting process. The sealing and painting of the exterior of the building is scheduled to be completed by 4/17/15. Due to Procurement limits of $500,000, two of the City's open end contractors will be responsible for the first construction work. Kittle Construction will complete the Court Room renovation work and Sellers and Sons, will the painting of the exterior of the main Courts building.

12-Jan-15 The overall design and construction schedule will be set once the final overall design team is on board and the schedule, revised scope and phasing has been reviewed. Project will be phased to accommodate ongoing Court operations so the completion time will be longer than normal. The intent is to have all work completed by April 2018.
01-Dec-14 The overall Architectural RFQ selection was completed. Swaim and Assoc. were selected. The project manager is negotiating with them for the remainder of the work.

The team is 75% complete with the drawing for the renovation of Court Rooms 1 & 3 The sealing and painting of the exterior of the building is scheduled to begin December 15, 2014. Due to Procurement limits of $500,000, two of the City's open end contractors will be responsible for the first construction work. Kittle Construction will complete the Court Room renovation work and Sellers and Sons, will the painting of the exterior of the main Courts building.
05-Nov-14 While the RFQ process is proceeding, the team has hired a one of the City's open end architects to complete the design and permitting for the renovation of Court Rooms 1 & 3, the sealing and painting of the exterior of the building and to construct the new location for the new server pod. Due to Procurement limits of $500,000, two of the City's open end contractors will be responsible for this construction work. Kittle Construction will complete the Court Room renovation work and Sellers and Sons, will complete the construct and installation of a new server room, the purchase and installation of the server pod and the sealing and painting of the exterior of the main Courts building.
02-Oct-14 While the RFQ process is proceeding, the team has hired a one of the City's open end architects to complete the design and permitting for the renovation of Court Rooms 1 & 3. We are also negotiating with two of the City's open end contractors, one would be responsible to construct the Court Room renovation work noted above and other would complete the construction and installation of a new server room and purchase and installation of the server pod. In addition, this contractor would repair and paint the exterior of the main Courts building.
05-Sep-14 While the RFQ process is proceeding, the team has hired a one of the City's open end architects to complete the design and permitting for the renovation of Court Rooms 1 & 3.
04-Aug-14 Scope and priorities are being review by City Courts. Public Entry upgrade scope has been put back in to the project scope.
02-Jul-14 Scope and priorities have been revised by City Courts. Public Entry upgrade scope has been removed until the City can determine if they want to create a second remote customer service site at location yet to be determined.
03-Jun-14 Scope and priorities have been revised by City Courts. Public Entry upgrade scope has been removed until the City can determine if they want to create a second remote customer service site at location yet to be determined.
01-May-14 Scope and priorities have been revised. Public Entry upgrade scope has been removed until the City can determine if they want to create a second remote customer service site at location yet to be determined.

Verbal word from Finance that the COP's funding is approved for this use.
08-Apr-14 City Courts Project Briefing was given to the Executive Leadership Team on March 26, 2014.

Pre-design report is complete. This report summarized a broad scope investigation in to what it will take Courts to remain in the existing facility for the next 15 years, the associated costs of that work, the recommended funding requirements and a schedule to fund and complete the tasks.
06-Mar-14 Pre-design report is complete. This report summarized a broad scope investigation in to what it will take Courts to remain in the existing facility for the next 15 years, the associated costs of that work, the recommended funding requirements and a schedule to fund and complete the tasks.
05-Feb-14 An architect was hired and is almost complete with the pre-design study and report summarizing work needed for Courts to remain in the existing facility for the next 15 years, the associated costs of that work, the recommended funding requirements and a schedule. The design team is currently putting together and pricing design solutions. Final recommendations will be complete March 1, 2014.
30-Dec-13 An architect has been hired and began work on the pre-design study and report summarizing work needed for Courts to remain in the existing facility for the next 15 years, the associated costs, recommended funding requirements and a schedule. The design team is putting together design solutions. The preliminary consultant's report will be submitted to the City February 1 for review and prioritizing costs. Final report will not be complete until March 1, 2014.

ACT Environmental was hired and began the asbestos survey of the facility. Report is due December 30, 2013. Some asbestos and lead paint were found.
04-Dec-13 An architect has been hired and began work on the pre-design study and report summarizing work needed for Courts to remain in the existing facility for the next 15 years, the associated costs, recommended funding requirements and a schedule. The design team toured the facility and began documenting issues. The consultant presented very preliminary findings and functional designs to the team 12/3/13 for review and comment.

ACT Environmental was hired and began the asbestos survey of the facility.

The final report information will be provided to the bond committee to obtain approval for reallocation of bond funds for this project.
18-Nov-13 Expenditure Authorization Request (EAR) approval was received to hire an Architect and began work on providing the City Court with a pre-design study and report. The report work began October 28th and will provide analysis of what renovations are needed to remain in the building for the next 15 years, their associated costs, recommended funding requirements and a schedule. This information will be provided to the bond committee to obtain approval for reallocation of bond funds for this project.

ACT Environmental was hired and in process of completing an asbestos survey of the facility.

The cost of the pre-design and asbestos survey ($68,000) will be paid for from the Courts restricted case processing fee reserve, since the bond funds are not yet available for use.
07-Oct-13 City Finance and Budget met with City Courts and General Services to discuss the need for a more detailed cost breakdown of the immediately needed improvements to support the reallocation of $3.8 million of bonds needed to fund the improvements to the Courts facility. The final plan of action is to proceed with completing an asbestos survey of the facility and to hire an Architect to complete a pre-design study and report. The report will provide analysis of what renovations are needed to remain in the building for the next 15 years, their associated costs, recommended funding requirements and a schedule. The cost of the pre-design and asbestos survey ($68,000) will be paid for from the Courts restricted case processing fee reserve, since the bond funds are not yet available for use.
09-Sep-13 City Finance and Budget have requested a more detailed cost break down of the immediately needed Courts improvements. The detail is required too support the reallocation of $3.8 million of bonds needed to fund the improvements to the Courts facility. To date the City has not been able to estimate the cost of the improvements due to limited funds available for the study that would define the scope and extend of the work required for the repairs/improvements.

Architecture and Engineering Division, General Services is currently in the process of putting together costs/budget to complete this study. With this information the City can then ask for funding approval of just the study and once the study is competed the City will have the additional information required to get the rest of the bond funding approvals.
01-Jul-13 This project is on hold and unchanged until funding approval.
06-May-13 A list of needs has been put together and prioritized. Once funding is approved, design and estimates will be compiled for the list of needs and the team will make decisions on how to proceed based on priority and costs.

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