HOW TO FILE A RECORDS REQUEST WITH THE TUCSON FIRE DEPARTMENT (TFD):
If you have questions, please call (520) 791-4512 or email TFDRecords@tucsonaz.gov.
Step 1 - FILL OUT RECORDS REQUEST FORM:
Record Request Online Form
Step 2 – ATTACH APPLICABLE DOCUMENTS (For Medical Records Only):
A medical record is any record (i.e. fire report, medical report or 9-1-1 tape/CD) that is not redacted and contains protected health information about a patient.
If you are a patient in need of a medical record, be prepared to provide identification (government issued photo I.D.) when submitting the Record Request Form.
Third Party Request:
If you are requesting a medical record and you are not the patient, you must attach to the Record Request Form one of the following:
- A notarized HIPAA-compliant release (see 45 C.F.R. § 164.508 for required contents of release) signed by the patient
- A court order signed by a judge authorizing release (45 C.F.R. § 164.512).
A subpoena alone, without either a HIPAA-compliant release or court order attached, is not sufficient to authorize release of a patient’s medical record.
Step 3 – PAYMENT AND RECEIPT OF RECORD:
Allow TFD 30 business days to process your request.
Paying online requires a Records Request Number from TFD Records.
You should receive an email advising your request has been completed, including your Record Request Number.
A Records Request Number will be two digits, a dash, and four digits, e.g. 22-0001.
Payment is required prior to release of records. The following rates are for all requests submitted for noncommercial purposes:
- $5 up to 15 pages
- $0.25 per additional page
- $10 per CD for 9-1-1 tapes (see Step 2 if the tape contains medical information)
Questions regarding your request, call 520-791-4512, or email TFDRecords@tucsonaz.gov