Requests for Release of Audio Recordings

Requests for Release of Audio Recordings

Tucson Police Department
Communications Division Data Storage & Request Policy

Mail requests for Audio Recordings to:

Tucson Police Department
Communications Division
270 S. Stone Avenue
Tucson, AZ 85701

The Tucson Police Department Communications Division exclusively maintains recordings of calls received within the Division. Recordings originating from another agency or office must be obtained through the respective agency or office.

Public Record Requests

Recordings will be completed and provided as soon as possible. Beginning August 16, 2015 a processing fee of $25.00 per CD will apply.

The written request (letter) for specific material must include the following information:

  • The report (case) number of the incident. If the report number is unknown, the telephone number from which the call was made to 911 must be included. It is the only way recordings can be researched.

  • A statement that this is not being used for commercial purposes.

  • A telephone number where you can be reached in case we have any questions.

  • A mailing address.

You will receive a call from the Tucson Police Department Records’ Section personnel when the request has been completed, requested items will be available at our Headquarters Building Records Section (270 S. Stone), during their normal business hours. If you prefer, you may request that the material be mailed to you. If so, include, payment in the form of a check or money order, and a self-addressed, padded envelope, which will accommodate and prevent damage to the CD. Payment is expected prior to the release of the requested items. Cash or checks are accepted at the Records Section window.

Consistent with Tucson Police Department General Orders, any recording that cannot be released without redaction will be transcribed and only the redacted copy will be released.

Storage and Retention

Audio Recordings: Master audio files of radio communications are available for 180 days after which they self-purge. Master audio files of 911 phone calls are available for 2 years after which they self-purge.

Audio Preservation: External requests for preservation will be answered with a letter that declines the request and advises that recordings may be obtained either by subpoena or by public records request (a letter) in accordance with procedures.

If you have any questions, contact the Communications Records Custodian at 205-8849 and if unavailable a Communications Shift Supervisor. The administrative telephone number for Communications is 205-8840.

If a translation of this document is required, please contact the Tucson Police Department Research and Analysis Unit at 837-7646.

TPD 1555 (08/15)